Carroll County Clerk Office
Carroll County's primary court-record clerk is the Clerk of Superior and State Courts. The official county page names Alan J. Lee as Clerk of Court, and the Georgia Superior Court Clerks' Cooperative Authority identifies him as Clerk of Superior Court, elected in 2008, with Superior and State courts managed by the office. The local clerk website states that Alan J. Lee began his elected term in January 2009 after service with the Carroll County Sheriff's Department and military service.
The clerk's office is organized around Superior Court, State Court, and Real Estate Recording. That structure matters because the same office may handle a felony indictment, a misdemeanor accusation, a State Court traffic file, a divorce decree, a civil pleading, a recorded deed, a lien, a notary application, or a fine and restitution payment. The county open-records page also routes divorce cases, real estate documents, name changes, civil cases, tax liens, warrants, indictments, accusations, traffic citations, and felony or misdemeanor sentences to the Clerk of Court.
Carroll County Clerk of Superior & State Courts
Clerk: Alan J. Lee
311 Newnan Street
Carrollton, GA 30117
770-830-5830
Fax: 770-214-3584
Mailing: P.O. Box 1620, Carrollton, GA 30112
Monday-Friday, 8:00 a.m.-5:00 p.m.
What Carroll County Clerk Handles
The Clerk of Superior and State Courts records and maintains filed documents for criminal and civil proceedings. Deputy clerks support proceedings in court and file case documents in the office and during court sessions. The clerk's site states that Superior Court staff handle felony criminal cases accused or indicted by the District Attorney, Superior Court civil proceedings, and adoptions filed in Superior Court. State Court staff handle misdemeanor criminal cases accused by the Solicitor of Carroll County, all traffic-related offenses, and civil proceedings filed in State Court.
- Superior Court filings: felony cases, divorce, adoption, land-title and equity matters, and major civil proceedings.
- State Court filings: misdemeanors, traffic-related offenses, county ordinance cases, and State Court civil files.
- Real estate recording: deeds, liens, plats, UCCs, trade names, notary applications, and General Execution docket items.
- Financial intake: fines and restitution for Superior and State Courts, processed through the real-estate offices.
- Public service records: jury information, court calendars, forms, passports, notaries, and child-support intake or payout on State Court abandonment cases.
The Clerk of Superior and State Courts website publishes department descriptions, hours, court calendars, forms, jury information, passport information, and court contacts.
That office should be the first stop when a court case is in Superior Court or State Court and the online docket does not provide enough detail.
Request a Certified Copy
Certified copies are used when a court record must carry official proof from the clerk's office. A docket entry or online search result may help identify a case, but an official copy usually requires the case number, party names, document type, and fee. Carroll County research did not locate a full certified-copy fee schedule for every court document, so requesters should confirm current copy and certification charges before mailing payment or visiting the office.
- Identify the court first: Superior Court, State Court, Magistrate Court, Probate Court, Juvenile Court, or municipal court.
- Search the Carroll County docket portal by party name or case number if the case may be in Superior or State Court.
- Write down the case number, party names, document title, filing date, and whether a plain or certified copy is needed.
- Contact the Clerk of Superior and State Courts at 770-830-5830 or visit 311 Newnan Street during business hours for copy instructions and fees.
- For Probate Court, Magistrate Court, Juvenile Court, or municipal records, use that court's own contact channel instead of assuming the Superior/State clerk can issue the copy.
Records Request Form Fields
Carroll County's open-records process accepts a form, a letter, or a phone request. The county says requesters should provide contact details, a clear description of the records, useful identifiers, and a preferred delivery method. The same detail helps the Clerk of Superior and State Courts locate court records faster.
| Field | Required | Notes |
|---|---|---|
| Requester name | Yes | Used to identify who is making the request and where the response should go. |
| Mailing address, phone, fax, or email | Yes | Include at least one reliable contact method and preferred delivery route. |
| Case number | No, but helpful | Best identifier for Superior Court or State Court case files. |
| Party names | Yes if no case number | Use full names and spelling variations when known. |
| Record description | Yes | State the document type, dates, subject, court, and whether a certified copy is needed. |
| Delivery method | Yes | Pick up, mail, fax, or email if the office can provide the record that way. |
Carroll County's general Open Records Request page explains routing for Board of Commissioners records and records kept by elected officials.
Carroll County Clerk Fees
The research found specific county open-records cost rules and Magistrate Court filing fees, but not a complete Superior and State Court copy-fee schedule. For clerk-held court copies, confirm the current amount with the clerk before sending payment. For county open-records requests, Carroll County says staff time is charged under O.C.G.A. 50-18-71 after the free time allowed by law, and ordinary copies are generally priced by page after the free-copy allowance.
| Item | Amount or note |
|---|---|
| County open-records staff time | First 15 minutes free; then lowest-paid qualified employee rate |
| County open-records copies | First 20 pages free; after that generally $0.10 per page |
| Certified court copies | Confirm with Clerk of Superior and State Courts |
| Plain court copies | Confirm with Clerk of Superior and State Courts |
| Magistrate civil claim | $60 without service; $110 with service, plus $50 each additional defendant |
| Magistrate warrant application | $20 |
| Appeal civil to State/Superior Court | $214 |
Common Carroll Clerk Forms
The clerk forms page includes court forms, real-estate forms, notary and passport links, and filing resources. Common forms include the Georgia Open Records Request Form, General Civil Case Information Form, Entry of Appearance, General Civil Case Summons, civil answer forms, Rule Nisi, Motion for Voluntary Dismissal, Certificate of Service, Poverty Affidavit, domestic-relations forms, name-change forms, subpoenas, legitimation packet, and uncontested-divorce forms.
- General civil forms for civil case information, summons, answer, dismissal, and service filings.
- Domestic-relations forms for divorce, financial affidavits, final disposition, and related family filings.
- Name-change and legitimation packets for Superior Court family-related filings.
- Real estate and notary resources for recording, trade names, liens, plats, and notary applications.
Open Records Routing
Carroll County has a County Clerk to the Board of Commissioners, but that office does not maintain the elected officials' court files. The county open-records page says Board of Commissioners records go through the County Clerk's office, while records of elected officials are maintained by the elected official's own office. That means Superior and State Court records go to the Clerk of Superior and State Courts, Magistrate warrant and civil records go to the Magistrate Court Judge, and probate documents and marriage licenses go to the Probate Court Judge.
County open-records channels include phone at 770-830-5800, fax at 770-830-5992, mail to P.O. Box 338, Carrollton, GA 30112-0338, drop off at the Historic Court House, 323 Newnan Street, Room 200, Carrollton, GA 30117, and email at openrecords@carrollcountyga.gov. The county says the form is optional because a written letter or phone request can also be accepted.
The Carrollton Police and Villa Rica Police app images in the manifest relate to local police report and records-request channels, not the Clerk's court-copy process. Carrollton Police app listings describe records/report requests, and Villa Rica Police app listings describe records requests and tip features.
Those city police channels may help with municipal police records, but filed Superior and State Court cases still route through the Clerk of Superior and State Courts.
The Apple listing for the same Carrollton police app was also captured in the manifest.
For court filings, treat police app records as a separate access channel from official clerk case files.
Villa Rica Police likewise provides app-based police services for city records and tips.
City police records can explain an incident, while a Clerk of Superior and State Courts record shows what was filed in court.
The Villa Rica iOS listing was also assigned to this page in the manifest.
Use municipal police channels for local police reports and use the clerk for official Superior Court and State Court case documents.